Planning and Design
- Obtain from client all necessary information relating to inital design process by means of meetings and telephone conversation
- Survey site for the work stage
- Research possible constraints and apply for any preliminary consent if necessary
- Prepare and present site arrangement report to client
- Co-ordinate with building management office
- Take over site with client and follow up defects
- Analyse clients organization, operation, work flow and related requirement
- Measure existing furniture, machinery and equipment for integration into new site
- Prepare preliminary layout plan design for client comment and input
- Arrange for electrical and mechanical services and air-conditioning installations to be integrated into oversall design
- Prepare finalized layout plan, reflected ceiling plan, sketch elevatioms, prespectives, colour schemes, sample boards, furniture designs, samples of furniture and lighting fitting etc...
- Co-ordinate with telecommunication and computer companies concerning system integration and installation
- Submit-finalized layout plan to building management office and in-house contractors for fire services installation and mechanical and electrical services
- Calculate electricity power consumption for appropriate MCCB main switch
- Estimate total contract sum upon finalized design
Tendering
- Prepare working drawings and specifications to give full description of construction; Produce schedules of furnishing with related explanatory drawings to ensure accurate tendering
- Negotiate tendering and contract procedure and particulars with client and prepare list of tenders; select shourt list and obtain clients agreements
- Send to client copies of all documents and confirm that contents are accurate as a basis for tenders
- Arrange for contractors to have access to site
- Arrange pre-tender meetings with suppliers / contractors if and when appropriate: issue tender documents; Answer any queries raised by tenderers; and inform all tenders of any resultant changes
- Arrange for opening of tenders and confirm that they are submitted correctly
- Report to client on cost and program results
- Prepare contract documents
Project Management
- Undertake the administration of the contract in accordance with the agreement made between the contractor and client
- Prepare working schedule and check the progress of the project
- Inspect quality of work to ensure adherence to the standards defined by the contract documents
- Organize and regular site meetings to included client, when he is needed
- Inform client of all changes that materially affect the design, program, contract program and possible variation costs
- Initiate appropriate actions for commissioning and testing mechanical and engineering installations and services
- Check contractors insurance and inform client of his insurance obligations
- Act on behalf of the client to design and negotiate the price of additional items with contractors
- Vist contractors premises as required to check off-site preparations
- Hold handover meeting and issue formal notice of practical completion
- Arrange for any urgent maintenance work after completion
- Carry out final inspection of works and if satisfied authorise release of retention sum