Planning and Design

  • Obtain from client all necessary information relating to inital design process by means of meetings and telephone conversation
  • Survey site for the work stage
  • Research possible constraints and apply for any preliminary consent if necessary
  • Prepare and present site arrangement report to client
  • Co-ordinate with building management office
  • Take over site with client and follow up defects
  • Analyse clients organization, operation, work flow and related requirement
  • Measure existing furniture, machinery and equipment for integration into new site
  • Prepare preliminary layout plan design for client comment and input
  • Arrange for electrical and mechanical services and air-conditioning installations to be integrated into oversall design
  • Prepare finalized layout plan, reflected ceiling plan, sketch elevatioms, prespectives, colour schemes, sample boards, furniture designs, samples of furniture and lighting fitting etc...
  • Co-ordinate with telecommunication and computer companies concerning system integration and installation
  • Submit-finalized layout plan to building management office and in-house contractors for fire services installation and mechanical and electrical services
  • Calculate electricity power consumption for appropriate MCCB main switch
  • Estimate total contract sum upon finalized design

Tendering

  • Prepare working drawings and specifications to give full description of construction; Produce schedules of furnishing with related explanatory drawings to ensure accurate tendering
  • Negotiate tendering and contract procedure and particulars with client and prepare list of tenders; select shourt list and obtain clients agreements
  • Send to client copies of all documents and confirm that contents are accurate as a basis for tenders
  • Arrange for contractors to have access to site
  • Arrange pre-tender meetings with suppliers / contractors if and when appropriate: issue tender documents; Answer any queries raised by tenderers; and inform all tenders of any resultant changes
  • Arrange for opening of tenders and confirm that they are submitted correctly
  • Report to client on cost and program results
  • Prepare contract documents

Project Management

  • Undertake the administration of the contract in accordance with the agreement made between the contractor and client
  • Prepare working schedule and check the progress of the project
  • Inspect quality of work to ensure adherence to the standards defined by the contract documents
  • Organize and regular site meetings to included client, when he is needed
  • Inform client of all changes that materially affect the design, program, contract program and possible variation costs
  • Initiate appropriate actions for commissioning and testing mechanical and engineering installations and services
  • Check contractors insurance and inform client of his insurance obligations
  • Act on behalf of the client to design and negotiate the price of additional items with contractors
  • Vist contractors premises as required to check off-site preparations
  • Hold handover meeting and issue formal notice of practical completion
  • Arrange for any urgent maintenance work after completion
  • Carry out final inspection of works and if satisfied authorise release of retention sum